Purpose
Kerala History is committed to protecting the personal data of its members, volunteers, donors, conference participants, archive contributors, and other individuals associated with the organization. This Data Protection Policy outlines how personal data is collected, processed, stored, and protected in accordance with the principles of the Digital Personal Data Protection (DPDP) Act, 2023, and responsible data management practices.
Collection of Personal Data
Kerala History collects personal data only for legitimate organizational purposes. Personal information may be collected from members, volunteers, donors, conference participants, archive contributors, and other individuals engaging with the organization.
Lawful Basis and Consent
Personal data shall be collected only after obtaining the individual's explicit and informed consent for specified purposes. Kerala History will ensure that individuals are informed about why their data is being collected and how it will be used.
Data Minimization and Storage
Kerala History collects only the information necessary to fulfill its organizational purposes. Personal data shall be stored securely using appropriate administrative and technical safeguards, including encrypted storage systems where applicable. Access to personal data shall be restricted to authorized personnel only.
Third-Party Sharing
Personal information shall not be sold, transferred, or shared with external third parties without the individual's express consent, except where disclosure is required by applicable law or a lawful order of a competent authority.
Storage Limitation
Personal data shall be retained only for as long as necessary to fulfill organizational purposes or to comply with applicable legal or regulatory obligations. When no longer required, personal data shall be securely deleted or disposed of in an appropriate manner.
Rights of Individuals
Individuals have the right to:
- Access a copy of the personal data held by Kerala History
- Request correction of inaccurate, incomplete, or outdated personal information
- Withdraw consent for the processing of their personal data, where applicable
- Request deletion of their personal data ("Right to Erasure"), subject to applicable legal or organizational requirements
Crisis or Sensitive Content
In the event of an error, controversy, or public complaint involving official social media content, the communications team will assess the matter promptly and take corrective action, which may include correction, clarification, or removal of the content, in line with the Grievance & Complaints Policy.
Review and Amendments
This Data Protection Policy shall be reviewed periodically and may be updated to reflect changes in applicable laws, organizational practices, or operational requirements.
Contact
For any questions, concerns, or requests regarding this Data Protection Policy, individuals may contact Kerala History through the official communication channels provided on the website.
Conclusion
By providing personal information to Kerala History or participating in its activities, individuals acknowledge that they have read, understood, and agree to the provisions of this Data Protection Policy. Kerala History remains committed to protecting personal data through responsible, transparent, and ethical data management practices.