Purpose
This Volunteer Policy establishes the framework for recruiting, managing, and supporting volunteers at Kerala History. It applies to all volunteers engaged in archives, research, event management, digital archiving, public outreach, and other organizational activities. The policy outlines the expectations, responsibilities, and rights of volunteers to ensure a safe, respectful, and positive working environment.
Role and Induction
Every volunteer shall receive a role description and a brief orientation before commencing their responsibilities. The induction process may include:
- An overview of Kerala History's mission, vision, and organizational objectives
- The volunteer's roles and responsibilities
- Applicable organizational policies and procedures
- The Code of Conduct and expected standards of behaviour
Responsibilities of Volunteers
Volunteers are expected to:
- Perform assigned responsibilities with honesty, professionalism, and diligence
- Follow the policies, procedures, and lawful instructions of Kerala History
- Maintain confidentiality of sensitive or internal organizational information
- Communicate promptly regarding their availability and assigned responsibilities
- Use organizational resources responsibly and only for authorized purposes
- Support the mission and values of Kerala History in all official activities
Standards of Conduct
Volunteers are expected to represent Kerala History professionally, treat community members, colleagues, and stakeholders with dignity and respect, and maintain impartiality in historical discussions. Volunteers shall also:
- Foster an inclusive and respectful environment
- Refrain from discrimination, harassment, bullying, or abusive behaviour
- Avoid conflicts of interest that may affect the integrity or reputation of the organization
- Conduct themselves in a manner that reflects positively on Kerala History
Rights of Volunteers
Kerala History is committed to ensuring that volunteers:
- Are treated with fairness, dignity, and respect
- Receive appropriate guidance and support in carrying out their responsibilities
- Work in a safe, inclusive, and harassment-free environment
- Have the opportunity to provide feedback and raise concerns through appropriate channels
- Receive recognition for their contributions where appropriate
Confidentiality
Volunteers may have access to confidential information relating to Kerala History, its members, partners, or activities. Such information shall not be disclosed or used for personal benefit without prior authorization, except where required by applicable law.
Ending Volunteer Engagement
A volunteer may conclude their engagement by providing reasonable notice where practicable. Kerala History reserves the right to suspend or terminate volunteer engagement in cases of misconduct, violation of organizational policies, or behaviour that may adversely affect the organization or its stakeholders.
Review and Amendments
This Volunteer Policy shall be reviewed periodically and may be updated to reflect changes in legal requirements, organizational practices, or operational needs.
Contact
For any questions, concerns, or requests regarding this Volunteer Policy, individuals may contact Kerala History through the official communication channels provided on the website.
Conclusion
By volunteering with Kerala History, individuals acknowledge that they have read, understood, and agree to comply with this Volunteer Policy. Kerala History remains committed to providing a supportive, collaborative, and respectful environment in which volunteers can contribute meaningfully to the preservation and promotion of Kerala's history, heritage, and culture.